Letter No.6

Write a letter to the Chief Executive Officer System of Imran Multinational Corporation about accepting your resignation from the organization as the vice president. Illustrate your experience in the company and request the Chief Executive Officer to accept your resignation.

Imran Multinational Corporation

19-M Defence Road

Lahore

7^th March 2016

Mr. Naveed

Chief Executive Officer

Imran Multinational Corporation

Subject: Acceptance Of Resignation

Respected Mr. Naveed

                        It is stated that Imran Multinational Corporation has been a great success in my professional career for more than ten years. The purpose of writng this official letter can be cited above in the subject line.

                        It’s a very dreadful moment for me that I have to resign as the Vice President of Imran Multinational Corporation. It was a great experience for me working with the organization. There were tons of ups and downs as the Vice President of Imran Multinational Corporation. But at each moment my personality as well as my management skills also developed. The respect provided from the employers of the organization was also unexplainable.

                        I shall be grateful to you if you accept my resignation as the Vice President Of Imran International Corporation. Thank you for your consideration. Looking forward to your acceptance.

Yours Respectful

 Muhammad Arslan Khan

Letter no.5

You are the sales manager of Albert Computer Systems Corporation. Z Tech International ordered you three hundred computers systems that you delivered one month before. Unfortunately, as per order fifty computer systems got damaged during shipment. You have to write an apology letter to the Sales Manager of Z Tech International for the damaging of computer systems and assuring that you have delivered the shipment for the replacement of fifty computer systems. 

Abrar Computer Systems Corporation

17-k Picco Road

Lahore

6^th March 2016

Mr. Khurram

Sales Manager

Z Tech International

Subject: Apology And Replacement Of Fifty Damaged Computer Systems

Respected Mr. Khurram

                        Abrar Computer Systems Corporation has been designing computer systems for more than five years but never came across a dreadful experience which occurred last month on 9^th February when our organization received an official letter from Z Tech International on 12^th February 2016 that out of three hundred computers, fifty computer systems were damaged .

                         After the investigation of two weeks, we came to a conclusion that due to negligence of our project manager this all incident occurred. Firstly, the organization apologizes for this distressful incident. Since, it has left great consequences on the organization. Lastly, we have also delivered the shipment for replacement of fifty damaged computer systems as per requested by Z Tech International on 3^rd March 2016.

                        I hope that you will accept the apology of the organization. We will have great business relations in the near future. Thank you for your consideration.

Yours Respectful

Muhammad Arslan Khan 

Letter No.4

James Hogan Fraes is the President of Etihad Airways.. The President will be visiting Pakistan next week. You are the Chief Operating Officer of Pakistan International Airlines. Write a letter to the President of Eithad Airways inviting him for a formal one to one meeting. 

Pakistan International Airlines

24-L Defence Road

Karachi

29^th Feb 2016

Mr. James Hogan Fraes

President

Etihad Airways

Subject: Invitation To The President Of Etihad Airways For A Formal One On One Meeting.

Respected Mr. James Hogan Fraes

                        It is stated that Pakistan International Airlines is one of the most renowned Airline for Pakistan operating since 1955. The purpose of writing this official letter to you is cited above in the subject line.

                        Last week, I came across historic news that you are touring Pakistan for the first time on 7^th March, 2016. Pakistan International Airlines and Etihad Airways have been coalition partners in the early 2000’s. Moreover, Pakistan and United Arab Emirates have been strategic friends for more than forty years. So, therefore, I invite you (President Eithad Airways) for a formal one on one meeting with me (CEO of Pakistan International Airlines) on 9^th March 2016 at 3 pm at Pearl Continental Hotel, Karachi. The agenda of the meeting will be bilateral strategy between the two Airlines.

                        I shall be grateful to you for accepting my invitation. It will be a great gesture delivered to International media. I shall be waiting for your acceptance letter till 3^rd March 2016 so that further arrangements can be performed.

Yours Respectful

Muhammad Arslan Khan 

Letter No.3

You are the project manager of your software company As your company has designed many major projects A,B,C,D. which were a mega success for your software company. Now you will write a letter to a company to seeking a project that you have performed already which was a huge success with some other company X.Y.Z Illustrate and convince them with logical reasons that why they should issue the project to you.

Umair Khan Software House

24-K New Garden Town

Lahore

20^th Feb 2016

Mr.Nasir

Chief Executive officer

AJR Group Of Industries

Subject: Gaining A Project For Your Software House

Respected Mr Nasir

                        Umair Khan Software House has been in the race of developing softwares for more than twenty years. Our main office is in Lahore. The purpose of writing this official letter to you is that I wanted to discuss important information which is cited above in the subject line.

                        Last week, I visited an advertiseent on social media (Facebook) where it was stated that your company required one thousand softwares for Closed Circuit TVs. As, the probability of terrorism is increasing nowadays, the quality of softwares should also be according to the international standards. Our Software House recently developed five hundred softwares for Closed Circuit TVs to Bahria Town Lahore which was a mega success for our organization. The softwares contained an advanced tracking system. The softwares also contained tag and track system which means that when a suspect enters your organization the main CCTV will capture the image of the suspect and tag to other cameras activated at unique destinations in your organization.

                        Therefore, it is my humble request to you to please issue the tender of the project to our Software House so that we can enhance the security standards of your organization. As far as the cost of the project is concerned its seven million dollars including the installation of softwares. I shall be grateful to you for your consideration.

 Yours Respectful

Muhammad Arslan Khan

Letter no.2

Z tech ordered your company to design 100 softwares. As per commitment, your software company designed the 100 softwares and delivered to Z Tech. Unfortunately, due to somehow reason, Z tech could not pay your money on time. Now, you will write a letter to Z tech reminding them the non-payment of funds for 100 softwares illustrating about your company's financial crisis as well as requesting them to please pay your funds as soon as possible.

Arslan Khan Software House

74-L Johar Town

Lahore

29^thFeb 2016

Mr. Khalid

Sales Manager

Z Tech Software House

Subject: Non- Payment Of 100 Softwares delivered To Z Tech

Respected Mr. Khalid

                        Arslan Khan Software House             is a well known software developing organization working for more than two years in Lahore. As far as, the purpose of writing this letter is concerned, I want to discuss a very important issue which is cited above in the subject line.

                        Last month (15^thJan 2016) our Software House received an email of designing one hundred (100)  softwares from Z Tech. As per commitment, the delivery of 100 softwares was shipped on 25^th Jan 2016. The cost of 100 softwares was U.S $200000 including the installation of softwares. The fifty percent of the payment was paid before the delivery of 100 softwares whereas; rest of fifty percent was committed to be paid on 20^th Feb 2016. Unfortunately, nine days have passed but the payment has not been deposited to the official account of Arslan Khan Software House.

Our company is suffering from financial crisis due to which we are unable to pay our employees their salaries. This is a very critical situation for the organization. I shall be grateful to you if you pay attention to our request and pay our funds till 5^th March 2016.    

Yours Respectful

Muhammad Arslan Khan

Letter no.1

Write a letter which discusses about your software your company has designed to mention attendance which is applicable for Schools, Colleges and Corp orates So now you will request a a.b.c registrar of x.y.z university to purchase your attendance software which you believe is efficient and reliable.

Mazhar Software House Pvt Ltd

17-k Pico Road Lahore

27^th Feb 2016

Mr. Sami

Registrar

Superior University

 Subject: Recommendation of a Software Design That Can Mention Attendance

Respected Mr. Sami,

                        Mazhar Software House Pvt Ltd is a well known software company which is developing softwares for more than ten years in Lahore. Actually, I desired to discuss about a suggestion which is cited in above subject line.

                        As we are fully aware about the situation of attendance in the higher education institutions for employees and the students, our software house has developed an attendance software. The features of the software save time as well as the process of marking attendance are completely transparent. The attendance of the employees and the students can only be marked by using biometric system. Additionally, when the attendance is mentioned it will simultaneously be delivered to the registration department as well as the concerned department of the student.

                        I shall be grateful to you if you purchase our newly designed software which can be beneficial for the university. Lastly, the software house offers its customers the liberty to test the software on trial for two weeks. The cost of the designed software is only US two million dollars including the installment of the software. I hope that you will pay attention to my request.

Yours Respectful

Muhammad Arslan Khan

How to write a Business letter

• Sender Address

          Name of the  sender’s organization

          Address of sender’s company

          Date

• Receiver Address

           Name of the receiver

           Designation of the receiver

           Name of the receiver’s organization

• Subject line 

           A concrete reason that why you are writing a business letter to the receiver is known as Subject line.

• Salutation:

              The method through which we can relate the receiver is known as salutation. There can be various                              ways of relating the receiver which as follow:

• Note:

1. If you have information about the gender but don’t know about the name and the designation of the receiver , then please use  --------------------- -    Respected Sir/Madam
2. If you have the information about  the name of the receiver but not the designation--------------- --------------------   Respected Name of the receiver
3. If you know the Designation but not the name then follow---------- Respected Manager
4. If you do not have information about the receiver then please write----Respected Reader.

• Introduction:

               In this paragraph, we will discuss about the sender’s organization which includes 

   the status of the organization and provide a hint to the receiver that why the sender has designed the letter. 

• Discussion:

             In this particular paragraph, the sender will illustrate about the issue or recommendation 

in detail. What were the concrete reasons due to which the sender designed this official letter to the receiver?

• Conclusion:

            In the conclusion, the sender of the letter will emphasize the receiver to fulfill your request 

                as soon as possible.

• Complementary Closing:

            The sender of the letter will use the complement as “Yours Respectful” with your signatures and                lastly the name of the sender.

As we have learnt about the designing of letter writing, now we will exercise some letters using this formal designing. 

Introduction Of Letter Writing

Letter writing is a skill through which we can attract the reader towards ourselves. 
As the world has very much developed ways of transferring information but still letter writing is the most formal way of communication. 
Letter writing is a more effective way of transferring information to the grassroots of the organization. Business community can solve their issues or can recommend different ideas to different organizations using letter writing.

Format of a Letter

[Sender Address]

[Space 1 line]

[Date]

[Space 1 line]

[Receiver Name]

[Receiver Address]

[space 1 line]

[Subject]

[space 1 line]

[Dear Reader when we don’t know about Reader name and post

OR

Dear Sir /Madam

OR

Dear Manager

Dear {Name } ]

For Formal

[Place Respectable example Respectable Sir  ]

[space 1 line]

[Space Tab] [1st paragraph Introduction of  yourself or Company]

[space 1 line]

[Space Tab] [2nd paragraph Story of issue]

[space 1 line]

[Space Tab] [3rd  paragraph Conclusion]

Your Respectfully 

[Sender Name]

[Address]